Sap Item Category Assignment Table

In this SAP tutorials, you will learn how to assign item categories in SAP SD step by step using transaction code VOV4.

Assign Item Categories in SAP

After configuration of item categories in SAP, you have to assign item categories to a sales document types. During the sales documents processing the SAP  automatically specify a corresponding item category for the items.

Purpose of Configuration

In this step you assign item category to sales document types. The link between item categories and document types are established through this assignment process.

Navigation Path

SAP R/3 RoleAssign Item Categories
Transaction CodeVOV4
SAP IMG PathSPRO > SAP Reference IMG > Sales and Distribution > Sales > Sales Documents > Sales Documents Item > Assign Item Categories.

Configuration steps

Step 1 : – Enter Tcode VOV4 in the SAP command field and enter.

Step 2 : – On change view item category assignment overview screen, click on new entries button and assign the item category with the combination of SaTy (sales document types), itCGr (item category group), Usg. (usage) and HLevItCa (higher level item category).

Step 3 : – On new entries item category assignment screen, update the required details like sales document type and item category for assignment of item category to a sales document type.

After updating all the required details, click on save button and save the configured assignment item category details.

While assigning the item category, whatever the item category is assigned as manual item category, you can replace with default item category in the sales documents.

SAP SD - Item Categories


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An item category is used to define if an item is suitable for billing or pricing. It defines the additional control functions for a sales document.

Example − A standard item function is totally different from the function of a free of charge item or a text item.

As per the sales document type, you can define different types of item categories. If required, you can also modify the existing item categories or can also define new item categories. An item category can be defined on the basis of the following questions −

General Data Control Elements

  • An item refers to a material or a text item?

  • Whether pricing has to be carried out for an item?

  • Are schedule lines allowed for an item?

  • When the item has to be considered as completed?

  • If an item cannot be fully delivered, a message will appear in the system or not?

  • Which partner functions are allowed for an item?

  • Which output is allowed for business transactions?

Shipping Data Control Elements

  • Is the volume and weight of an item determined?
  • Whether this Item is relevant for a delivery or not?

Billing Data Control Elements

  • Is the item suitable for billing?
  • Should the cost of this item be determined?
  • Is it a return item?
  • Whether it is a statistical item?
CategorizationDescription of an Item
TANStandard Item
TABIndividual Purchase Order
TASThird Party Item
TADService
TANNFree of charge item
TATXText item
AFXInquiry item
AGXQuotation item

To create an Item − T-Code: VOV4

The list of all existing items will be displayed. Then you can click on New Entries to create a new item.

A new window will now open, then you can enter the below details −

Sales Document Type → Item cat.group → Item Category (This will be default as per the Sales Document Type. You can change it with a manual item category.) → Manual item category (You can use manual item category in place of default item category)

Once all the details are mentioned, click on the save icon.


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